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Senior Administrative Assistant - Commercial Banking

Company: Wells Fargo
Location: Las Vegas
Posted on: August 6, 2022

Job Description:

About this role:Wells Fargo is seeking a Senior Administrative Assistant to support two Commercial Banking Managers and a Mid Corporate Relationship Manager between Nevada and Arizona. This position is located in Las Vegas.In this role, you will:

  • Performs heavy calendaring, complex travel planning, extensive document creation/editing and preparing expense report submissions
  • Meeting logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants
  • Handle all personnel and confidential company materials with sensitivity and discretion
  • Assisting with invoice processing with knowledge general ledger lines and/or expense accounts; researching general ledger issues
  • May interact with shareholders, regulatory agents/representatives, media representatives etc.
  • Responsible for drafting complex and/or confidential correspondence
  • Establishes and implements office procedures and controls
  • Acts as an information source on group and company policies
  • Responsible for facilities support, floor administration, some space planning
  • Works to ensure office is in order, in addition to directing the work of other administrative staff
  • On-board new team members
  • Coordinates facilities support, floor administration, space planning
  • Providing HR administration proxy may include Staff Management, Recruiting Solutions, PTO tracking, Annual Compliance tracking
  • Develops excellent relationships with peer Executive Assistants and coordinates team admins across functionsRequired Qualifications, US:
    • 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, educationRequired Qualifications, International:
      • Experience in Administrative Support, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, educationDesired Qualifications:
        • Experience supporting senior level leaders/executives
        • Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
        • Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint) skills
        • Strong PC skills with the aptitude to learn new systems quickly
        • Strong time management skills and ability to meet deadlines
        • Strong attention to detail and accuracy skills
        • Strong organizational, multi-tasking, and prioritizing skills
        • Highly refined and professional verbal and written communications
        • Ability to be flexible and adjust plans quickly to meet changing business needs
        • Ability to develop partnerships and collaborate with other business and functional areas
        • Experience writing and editing internal communications, including corporate and executive level communications
        • Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
        • Ability to take initiative and work independently with minimal supervision in a structured environment
        • Experience with synthesizing data from multiple sources and presenting it in appropriate formats
        • Experience reviewing and preparing expense reports for leaders
        • Experience with Wells Fargo systems such as Workday, My Concur or GL31 Income statementsPay Range$23.13 - $41.11 HourlyBenefits
          • Information about Wells Fargo's employee benefits We Value Diversity At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Keywords: Wells Fargo, Las Vegas , Senior Administrative Assistant - Commercial Banking, Accounting, Auditing , Las Vegas, Nevada

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