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Administrative Assistant 4, UNLV Provost Administrative Support

Company: University of Nevada, Las Vegas
Location: Las Vegas
Posted on: December 5, 2019

Job Description:

Education - Doctoral Degree - High School Diploma or GED Skills - Microsoft Word - Workday - Microsoft Office - Excel - Communication Skills The University of Nevada, Las Vegas invites applications for Administrative Assistant 4, UNLV Provost-Administrative Support [R*******] PROFILE of the UNIVERSITY Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 31,000 students and more than 3,900 faculty and staff. To date, UNLV has conferred more than 136,000 degrees, producing more than 120,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. For more information, visit us on line at: ******************* COMMITMENT to DIVERSITY The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment. ROLE of the POSITION Reporting to the Executive Assistant in the Office of the Executive Vice President and Provost, the Administrative Assistant IV will provide professional administrative support related to operating a major division. The incumbent will act as a liaison to internal and external constituents and manage the day to day office operations of the office, to include: preparing correspondence generated by the EVPP office; reconfirming EVPP appointments; serving as back up to the Executive Assistant to the Executive Vice President and Provost; and attending to the varied issues that arise on a daily basis. This position requires the ability to maintain strict confidentiality; multitask in all aspects of a complex and often high-pressure office operation; exhibit a high level of interpersonal and communication skills; exhibit a professional demeanor and professional work ethic. itionally, initiative and judgment are required to determine the priority of assignments to accomplish administrative objectives within established schedules and timelines. The work is specialized and involves circumstances requiring adaptation of different approaches or methods to solve problems. All other duties as assigned. Normal work schedule is Monday to Friday 8:00 a.m. - 5:00 p.m. QUALIFICATIONS Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience. PREFERRED QUALIFICATIONS Experience in administration of Google Calendaring, Microsoft Office Suite, including Excel, Word and Powerpoint; Experience working with Data systems including Peoplesoft/MyUNLV and Workday and Archibus/Assetworks are preferred. The successful candidate will exhibit professionalism, should show attention to detail, be well organized, adaptable, and be able to manage a variety of responsibilities and competing priorities within the EVPP office, and the d President's office. This position requires confidentiality and discretion, as well as self-direction, self-motivation, and flexibility. As an integral part of the office team, this position will play an important role in providing accurate and timely information using appropriate judgment in directing a caller or visitor, to include campus decision-makers, representatives of the Nevada System of Higher Education, and state and federal agencies. SALARY Grade 29, Step 1, salary $ 39,943.44 . 'Step' means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. APPLICATION DETAILS THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED. Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veteran's or Disabled Veteran's status. All documents should be attached in the CV/Resume attachment section whening. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. This recruitment will close at midnight (Pacific Standard Time) on December 5, 2019. Materials should be ressed to (Search Chair/Hiring Manager) and must be submitted online. We do not accept emailed materials. For assistance with application process, contact UNLV Human Resources at ************** or **************************. SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the 'Find Jobs' process within Workday to find and for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type 'Find Jobs' in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number, 'R*******' in the search box. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application. SAFETY AND SECURITY STATEMENT UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online. EEO/AA STATEMENT UNLV is an Equal Opportunity/Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to. Job Category Classified Required Attachment(s) Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veteran's or Disabled Veteran's status. All documents should be attached in the CV/Resume attachment section whening.

Keywords: University of Nevada, Las Vegas, Las Vegas , Administrative Assistant 4, UNLV Provost Administrative Support, Administration, Clerical , Las Vegas, Nevada

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