Administrative Coordinator

Company: Western States Fire Protection
Location: Las Vegas
Posted on: April 8, 2021

Job Description:

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.What we offer:

• Health, Life, Dental and Vision Insurance
• Flex Spending (FSA) (Cafeteria Plan)
• 401(k) Plan
• Employee Stock Purchase Plan
• Paid Time Off (PTO)
• Paid HolidaysAdministrative Coordinator The Administrative Coordinator is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. He/she will assist other branch personnel including key managers in a variety of administrative roles.Job Responsibilities
  • Responsible for assisting with office reception functions
  • Complete set up of and possibly schedule jobs / projects
  • Manage W.I.P. (Work in Progress) reports and job billings
  • Processing of various project specific document requests/requirements
  • Support and assist the collections team as required
  • Assist in compiling/maintaining contracts, proposals, and job packets
  • Maintain various types of files / records (electronic / hard copy)
  • Identify changes in projects that impact cost
  • Responsible for data and budget entry as needed
  • Accomplish responsibilities as required using business software approved by SFP
  • Work with new and existing customers to maintain excellent customer satisfaction
  • Work with customers and inner office staff to keep projects moving forward
  • Work with vendors and purchasing to resolve AP invoice discrepancies
  • Preparation and entry of AP invoice batches for paymentJob Qualifications
    • Excellent computer skills with working knowledge of business software applications, including the Microsoft Office Suite
    • Excellent/effective written and verbal communication skills
    • Experience with both Accounts Receivable and Accounts Payable preferred
    • Experience in the construction industry a plus
    • Ability to multi-task, function and thrive in a fast-paced environment
    • Possess solid time management skills
    • Ability to adapt to changing processes and to identify areas of process improvement
    • Possess critical thinking and problem-solving capabilities
    • Detail oriented
    • Maintain a courteous, friendly, helpful attitude, at all times, when dealing with customers, vendors and coworkers
    • Willing to pass a post-offer drug test, background, and reference check All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor

Keywords: Western States Fire Protection, Las Vegas , Administrative Coordinator, Administration, Clerical , Las Vegas, Nevada