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Office Coordinator

Company: KB Home
Location: Las Vegas
Posted on: May 4, 2021

Job Description:

About KB HomeKB Home (NYSE: KBH) is one of the largest and most recognized homebuilders in the United States and has been building quality homes for over 60 years. Today, KB Home operates in 38 markets across eight states, serving a wide array of buyer groups. What sets us apart is giving our customers the ability to personalize their homes from homesites and floor plans to cabinets and countertops, at a price that fits their needs. And as the first builder ever to make every home we build ENERGY STAR-- certified, KB Home is able to not only design thoughtful living spaces but ones that lower the cost of homeownership. We also work with our customers every step of the way, building strong personal relationships so they have a real partner in the homebuying process and the experience is as simple and easy as possible. Learn more about how we build homes built on relationships by visiting kbhome.com.JOB SUMMARY: Provide administrative support to the DUP and Studio departments, facilities management and other admin responsibilities for the division office. ESSENTIAL DUTIES AND RESPONSIBILITIES: Studio Coordinator - 2 days per week:

  • Schedule and confirm appointments (email electricians). Add available appointments for the month to the calendar
  • Enter studio final dates in as400
  • Manage finals spreadsheet
  • Deliver NHO letters to consultants
  • Deliver hot sheets to consultants. Send out email for missing hot sheets to sales agents
  • Enter traffic daily (submit every Friday and the end of the quarter to escrow)
  • Finalize flooring to the DM
  • Print browse packets for walk insAdministrative/Facility Duties:
    • Order office supplies and stock for all office and field employees
    • Responsible for main reception areas
    • Process and distribute all incoming mail, and coordinate overnight packages
    • Sorting and stamping all invoices with the date and accounting payment stamp.
    • Process check requests for payments.
    • Manage postage machine and replenish postage meter fund
    • Order coffee and water deliveries for office, studio and field offices
    • Disburse memorandums and emails relating to office procedures, reminders, luncheons, and office events.
    • Schedule luncheons and conference rooms for meetings, and holidays.
    • Coordinate Janitorial for division office/studio/conf room 150A and models.
    • Process invoices specifically for office maintenance, supplies, and equipment
    • Coordinate and implement office building improvements, deal with vendors, subcontractors, and property management company to perform the work
    • Administer and schedule testing of potential employees
    • Setup Tricor services to field offices, including labels, mail bins, courier pouches
    • Distribute expense/mileage checks from accounting, payroll check vouchers.
    • Coordinate offsite storage facilities. Handle receiving and sending boxes to storage.
    • Coordinate shredding services for office, studio and field
    • Order Business Cards
    • Order uniforms and name badges
    • Distribute Business Plan and Monthly Checklist
    • Receive voicemails and distribute accordingly
    • Coordinate and manage all office equipment maintenance
    • Complete Vendor Request Forms for all employees and Frozen Vendors
    • Assist all Field employees with maintenance
    • Manage visitor log and badgesAdministrative Duties
      • Assist all office employees with extra workloads EDUCATION/EXPERIENCE/MINIMUM REQUIREMENTS: Education
        • Minimum high school diploma or equivalentExperience
          • Must have at least 1-2 years of administrative experience in professional environmentKnowledge, Skills & Abilities
            • Strong verbal and written communication skills
            • Multi-task oriented
            • Strong organizational skills
            • Must be proficient in Microsoft Office
            • Sense of urgency and bias for action is essential
            • Ability to work well under pressure and consistently meet deadlines
            • A solid understanding of confidentiality and possess the ability to maintain extreme confidentiality on dealing with sensitive corporate issues.
            • Exceptionally polished and professional
            • Flexible hours from time to timeFind out why KB Home is attracting and retaining the best employees! If you are interested and qualified, please apply now. KB Home provides above average compensation packages and earnings potential, full benefits, an outstanding 401K matching program, bonus plans and amazing promotional opportunities. KB Home is an equal opportunity employer committed to hiring a diverse work team. Diversity is important to KB Home!This position is being recruited by ManpowerGroup Talent Solutions RPO, on behalf of KB Home. Qualified candidates are encouraged to apply.

Keywords: KB Home, Las Vegas , Office Coordinator, Administration, Clerical , Las Vegas, Nevada

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