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Administrative Assistant

Company: Firstservice Residential
Location: Las Vegas
Posted on: November 22, 2021

Job Description:

Job Summary The CAS/CMS Office Assistant is responsible for helping to maintain office operations by receiving and responding to daily communications via email, telephone, and verbal correspondences as well as assisting in ensuring all work orders are scheduled, completed, and invoiced in a timely manner. Essential Duties & Responsibilities The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty. * Answer direct phone calls * Write and distribute email, correspondence memos, letters, faxes and forms * Create and distribute customer invoices based on technicians completed work orders * Create and distribute sealed and/or non-sealed proposals based on technicians recommendations * Organize and schedule appointments and service calls * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system * Update and maintain office policies and procedures * Maintain contact lists * Provide general support to visitors * Act as the point of contact for internal and external clients * Liaise with executive and senior administrative assistants to handle requests and queries from senior managers * Ensure customer satisfaction is maintained Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Prior experience as an administrative assistant or office admin assistant * Knowledge of office management systems and procedures * Working knowledge of office equipment, like printers and fax machines * Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular) * Excellent time management skills and the ability to prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organizational skills with the ability to multi-task * Additional qualification as an Administrative assistant or Secretary will be a plus * Understanding of automated gate systems will be a plus * High School Diploma or equivalent * Proficient in speaking, reading and writing English as this position requires interfacing verbally with the public, tenants, their peers and supervisors * Ability to prepare written reports and complete log sheets * Bilingual Spanish helpful * Excellent general math skills * Ability to determine next level involvement for problem resolution * Must demonstrate good judgment * Ability to think and work independently as well as part of a team * Must be able to work well under pressure and deadlines, as well as work independently and prioritize time effectively Physical Requirements & Working Environment The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Must be able to lift 25 lbs. * Must be able to sit for extended periods of time. * Must have finger dexterity for typing/using a keyboard. * Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors and our clients. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. About Us FirstService Residential is North America's foremost property management firm. Our dedication, responsiveness and integrity are why thousands of communities across the U.S. and Canada choose FirstService Residential to manage their properties. We have expertise working with complex communities with large budgets and numerous amenities. In addition, we manage commercial associations and mixed-use developments, as well as multi-family and investor-owned rental and REO properties for institutional and private equity clients. We're all about our associates, and as we continue to grow, we're looking for even more quality people who share our dedication to doing what's right, improving residents' quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, apply today or join our community and learn more about FirstService Residential. To learn more about our company and culture, please visit https://www.fsresidential.com/nevada

Keywords: Firstservice Residential, Las Vegas , Administrative Assistant, Administration, Clerical , Las Vegas, Nevada

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