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Administrative Assistant

Company: Worldwide Flight Services
Location: Las Vegas
Posted on: January 16, 2022

Job Description:

Schedule conference room meetings, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties: Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor or manager. Composes and types routine correspondence. Files correspondence and other records. Routes call to appropriate party and places outgoing calls. Schedules appointments. Greets visitors, ascertains nature of business, and escorts visitors to appropriate person. Compiles and types reports. Makes copies of correspondence or other printed matter. May prepare outgoing mail or packages order and maintain supplies, responsible for ordering food for special meetings and maintenance of kitchen, conference room and copy/supply room.

  • Facilitates or provides training (including new hire orientation) to the workforce.
  • Maintains human resource information system records and compiles reports from the database as needed.
  • Maintains employee personnel files. Update HRIS database records and process paperwork for new hires, terminations and other status changes.
  • Coordinates Human Resource functions such as company social activities, management luncheons, and charitable programs; maintain company electronic bulletin board, employee retirement functions and all employee recognition programs.
  • Participates in administrative staff meetings and attends other meetings and seminars.
  • Maintains, updates and distributes company organization charts and the employee directory.
  • Recommends new approaches, policies and procedures to continually improve efficiency of the department and services performed.
  • Must be familiar with company handbook.
  • Assists GM/Recruiter with various research projects and/or special projects.
  • Performs other related duties as required and assigned.

    Required Skills
    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
    Ability to write routine reports and correspondence.
    Ability to speak effectively before groups of customers or employees of organization.
    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
    Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
    While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl.
    Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
    Ability to lift 35 lbs.
    The noise level in the work environment is usually moderate.
    Reports to work on a regular and timely basis.
    Required Experience
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Typing required using personal computer. Ability to read, write, fluently speak and understand the English language.

Keywords: Worldwide Flight Services, Las Vegas , Administrative Assistant, Administration, Clerical , Las Vegas, Nevada

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