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Administrative Assistant

Company: Nevada Muscle & Nerve
Location: Las Vegas
Posted on: May 15, 2022

Job Description:

Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks in a medical practice. Duties of the Administrative Assistant include providing reception support to our provider, assisting in daily office needs and managing our clinic---s general administrative activities. Administrative Assistant responsibilities include scheduling patient appointments, managing incoming referrals, and coordinating incoming and outgoing communications through our phone and facsimile lines. As the first impression our patients and other visitors will have when contacting our office, it is imperative that candidates project excellent verbal and written communication skills, and can maintain a pleasant, welcoming demeanor and etiquette. A significant portion of our patient population is Spanish speaking, therefore it is preferable that our Administrative Assistant is able to schedule and coordinate in both English and Spanish. Ideal candidates should also be familiar with organizing their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with the medical industry, we---d like to meet you. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our clinic. To ensure the safety of staff and patients from the waning but ongoing COVID-19 pandemic, we ask all candidates who have not already received a vaccine be at least willing to do so. Responsibilities Answer and direct phone calls Organize and schedule new and existing patient appointments Review and manage all incoming medical referrals Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Assist patients and external clinic with inquiries Verify medical insurance eligibility and submit prior authorizations if required Provide general support to patients and other visitors Collect and track patient payments Scan and archive all patient documents Submit medical claims in the absence of office manager and billing staff including the creation of ledgers and billing forms Act as the point of contact for internal and external patients and referral sources Organize and prioritize physician---s notes Coordinate with other physician offices, worker---s compensation, medical insurance companies, and attorney offices regarding incoming referrals Manage patient records and billing files and submit copies of requested patient records and billing Skills Excellent written and verbal communication skills Superior customer service skills and etiquette Able to express a warm, welcoming attitude toward patients and visitors Able to speak and write fluently in English and Spanish Proven experience as an administrative assistant or office administrative assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office, MS Excel, and Windows Operating Systems Familiarity with Electronic Medical Records Systems is recommended Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Job Type: Full-time Pay: From $16.00 per hour, with potential higher pay commensurate with skills, experience, and successful accomplishment of tasks. To ensure the safety of staff and patients from the waning but ongoing COVID-19 pandemic, we ask all candidates who have not already received a vaccine be at least willing to do so. Company Description Outpatient Physical Medicine & Rehabilitation private practice.

Keywords: Nevada Muscle & Nerve, Las Vegas , Administrative Assistant, Administration, Clerical , Las Vegas, Nevada

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