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Billing Coordinator @ Center Crossing

Company: Diamond Resorts International
Location: Las Vegas
Posted on: October 12, 2021

Job Description:

JOB SUMMARY
Under general supervision, the Billing Coordinator is responsible to post annual maintenance fee billings to owners and developers and reconcile against the Home Owner Association (HOA) maintenance fee operating budgets.

ESSENTIAL JOB FUNCTIONS
  • Responsible for mailing the annual billings pursuant to published schedule and new owner billings that are assessed and mailed on a monthly basis.
  • Ensures late notices are mailed to delinquent accounts in a timely manner; processes monthly billing reports and updates for year-end.
  • Ensures the monthly HOA and Club collections, Move Open Credits (MOC), and Apply Open Credits (AOC) routines and late, interest, and collection fee assessments are processed in accordance with the Assessment, Billing, Collection (ABC) policies.
  • Upload statement data files to third party printer for processing and proof sample statements and inserts for accuracy the same day they are received.
  • Responds to all inquiries to the billing email box within forty-eight (48) hours.
  • Assists with responding to all Customer Account Tracking (CAT) items within 48 hours.
  • Maintains open communication with HOA management to obtain the necessary approvals for billing functions.
  • Sets up statement templates for each resort and upload into Atlas/Clarity in order to be processed by outside printing vendor.
  • Ensures the templates are set up by the annual mail date for each resort.
  • Processes monthly adjustments for upgrade cancellations.
  • Researches invalid addresses on returned mail and process skip tracing when necessary.
  • Completes all required Company trainings and compliance courses as assigned.
  • Adheres to Company standards and maintains compliance with all policies and procedures.
  • Performs other related duties as assigned.
EDUCATION
  • High School Diploma or equivalent.
EXPERIENCE
  • A minimum of six (6) months of finance experience required.
  • No supervisory experience required.
SUPERVISORY RESPONSIBILITIES
  • This position does not include any supervisory responsibilities.
LICENSE & CERTIFICATIONS
  • This position does not require licenses or certifications.
SKILLS & ABILITIES
This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.

Specific skills and abilities include, but are not limited to the following:
  • Computer proficiency in Microsoft Word, Excel, and Outlook.
  • Excellent customer service skills.
  • Proficient in time management; the ability to organize and manage multiple priorities.
  • Ability to take initiative and effectively adapt to changes.
  • Recognizes an emergency situation and takes appropriate action.
  • Able to establish and maintain a cooperative working relation.
  • Ability to interpret and create spreadsheets.
  • Able to use sound judgment; work independently, with minimal supervision.
  • Strong analytical and problem solving skills.
  • Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes.
  • Performs well with frequent interruptions and/or distractions.
  • Basic math skills.

ADDITIONAL INFORMATION

Please note that Hilton Grand Vacations (HGV) acquired Diamond Resorts International (DRI) as ofAugust 02, 2021.If you apply to work at a Diamond Resorts company you will be an applicant of a subsidiary of HGV. A transition to HGV will occur as we integrate technology, systems and branding but it will take time until our separate operating systems, employment policies and benefits are fully integrated.As a result, for a period of time, employees will receive correspondence and messaging from Diamond Resorts as well as from HGV and related entities.
US-Nevada-Las Vegas

Keywords: Diamond Resorts International, Las Vegas , Billing Coordinator @ Center Crossing, Other , Las Vegas, Nevada

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