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Purchase Order Specialist

Company: American Homes 4 Rent
Location: Las Vegas
Posted on: January 16, 2022

Job Description:

Job Description

As one of the country's fastest-growing property management companies of single-family rental homes, American Homes 4 Rent has an exhilarating and fluid start-up culture and permanency of a well-founded corporation, rich with diversity. As pioneers in the industry, solidified by our place on Wall Street, American Homes 4 Rent (NYSE: AMH) is currently looking for qualified candidates. With a culture of unprecedented growth, quality, and innovative collaboration, we are seeking personalities to complement our attributes.

The Purchase Order Specialist supports departmental service lines to ensure distribution and vendor suppliers have accurate and timely payments by executing construction purchase orders. Monitors the complete lifecycle of each purchase order from creation to store receipt. Tracks progress versus a predetermined timeline and communicates delays and/or issues to management for guidance. Collaborates with various internal and external stakeholders to help resolve any order issues that may occur during their progression in a timely fashion. Works under moderate supervision. Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures. Communicates information that requires some explanation or interpretation.

Responsibilities

  • Reviews and ensures distributor and supply partner pricing are accurate. Audits bid uploads and purchase requisitions to ensure products and pricing match existing category standardizations. Enters and maintains purchase order information into departmental databases.
  • Identifies and resolves any transactional issues and discrepancies as needed with internal and external customers. Communicates escalated and/or complex issues to management for guidance.
  • Assists with research, analysis, and reconciliation of accounts payable with vendor ledger. Prepares purchase order reconciliation reports for monthly, quarterly, and year-end closings. Responsible for vendor onboarding training along with explanation of internal invoicing process, acceptance/performance of work order and explanation of standardized operating procedures and policies.
  • Communicates and collaborates with various departments (i.e., Accounting, Finance, Accounts Payable, and Vendor Management) to maintain cross functional communication regarding best practices management for the purchase order process. Reviews standardized processes and procedures and assists with identifying and developing operational efficiencies and automated solutions.
  • Monitors construction progress stages and delivers status reports to management. Assist management and key stakeholders on reporting pertaining to purchase order statuses, rehab for sale analysis, and vendor payment statuses. Works closely with the field and other customer/vendors to obtain all required documentation to close out construction stages. Ensures in service data is populated at the time construction is verified. Reviews all necessary documentation required to certify property and within compliance of SOX rules and regulations.
  • Prepares and delivers property scope and updates financial records for preparation of acquisitions and disposition portfolio.
    Requirements
    • High School Diploma / GED required.
    • Bachelor's degree in Finance, Accounting, Data Management, and/or related field preferred.
    • Minimum 3 years of experience in Procurement, Purchasing, Acquisitions, and/or related field. Experience working in Construction, Property Management, and/or Maintenance industry preferred.
    • Intermediate knowledge of Outlook and Microsoft Office, including Excel pivot tables and VLOOKUP formulas.
    • Excellent verbal, written communications.
      Work Where You Feel Right at Home

      If you are a versatile professional who values culture, a concerted environment, and the potential for exponential growth, we want to work with you! Apply now and someone from our Talent Acquisition team will reach out to you soon!

      Related Keywords

      Home building, home builders, purchasing jobs, startup jobs, purchasing specialist, construction purchasing, construction admin jobs, purchase coordinator jobs, procurement jobs, procurement orders,

      Information regarding AH4R's collection and use of your personal information can be found at https://www.americanhomes4rent.com/addenda/employee_privacy

Keywords: American Homes 4 Rent, Las Vegas , Purchase Order Specialist, Other , Las Vegas, Nevada

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