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Executive Assistant

Company: Robert Half
Location: Las Vegas
Posted on: June 24, 2022

Job Description:


--- Focused on making the CEO's time, information, and decision process more effective

--- Must exhibit humility, maturity, and situational sensitivity

--- Represents the CEO by maintaining a professional demeanor, appearance, and confidential information while being the face of The Wishing Place and as needed at functions on behalf of the CEO

--- Maintains the CEO's calendar: coordinates, arranges and confirms meetings; arranges for meeting room setup and refreshments; screens requests for appointments; schedules the use of meeting room; anticipates and monitors chapter and national deadlines, prompting CEO attention

--- Maintains CEO contacts in customer relationship database and Outlook

--- Creates bi-monthly CEO credit card expense reports and seeks board chair approval monthly

--- Proofreads and checks typed and other materials for accuracy, completeness, and compliance with organization standards, policies, and procedures

--- Coordinates quarterly off-site strategy sessions for senior leadership team including securing meeting venue, travel arrangements for strategy coach (as needed), food & beverage

--- Prepares travel requests; makes and confirms travel and other arrangements for conferences and business trips; types itineraries; compiles expense reports; and prepares post-travel memoranda

--- Interacts with all levels of the organization - donors, volunteers, news media, and the National office, on behalf of and as directed by CEO/President

--- Work independently and within a team on ongoing and one-time special projects

--- Serves as the internal communications liaison - gathering and distributing information to various constituencies (Committees, Board of Directors, volunteers, and staff). Maintains relevant updates as distributed through the National office

--- Manages all social media platforms for CEO

--- Maintains board member information access; prepares, proofreads, and modifies materials for board meetings; maintains files of agenda items; prepares, assembles, and coordinates the distribution of supporting agenda materials

--- Prepares all aspects of executing board and committee meetings

--- Attends to a variety of office administrative details such as establishing and maintaining confidential, subject, project, and tickler files; supports CEO with designing and developing The Wishing Place environment. Also supports CEO with various "special projects" as needed

--- Assists in donor, volunteer, and wish child recognition processes via thank you notes and donor correspondence

--- Support CEO in executing stewardship events involving donors and top volunteers and board members at The Wishing Place or off-site locations. Events include, but not limited to, Quarterly Board Meetings, Annual Board Retreat, Donor Stewardship Dinners, etc.


Position Qualifications

+ Knowledge of office administrative practices and procedures

+ High school graduation or G.E.D. equivalent required. College degree preferred. Minimum five years' experience assisting C-level executives

+ Must possess excellent English verbal and written skills

+ Excellent computer skills required (Microsoft Word, Microsoft Excel)

+ Data-entry/customer relationship database experience required

+ Must be self-motivated, creative, detail-oriented, and excel in problem-solving skills

+ Has the ability to prioritize and manage multiple responsibilities with minimal supervision

+ Ability to deal with sensitive information with a high level of trust, tact, and confidentiality

+ Excellent customer service skills with the capacity to interact with diverse groups and work successfully in a collaborative, team-oriented environment

Work Environment

+ ?The job operates in a professional, open space office environment using standard office equipment

+ Work-from-home capability two days per week after first 30 days

+ There is a high probability of glitter encroachment on personal items at your workstation

+ Working knowledge of Connect 4, Candyland, and Chutes and Ladders required

-Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - even on the go. Download the Robert Half app ( and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information.

- 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Keywords: Robert Half, Las Vegas , Executive Assistant, Other , Las Vegas, Nevada

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