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Executive Associate

Company: Make-A-Wish Foundation of Southern Nevada
Location: Las Vegas
Posted on: August 5, 2022

Job Description:



Reports To: CEO
Supervises: Volunteers, Interns
Status: Full-time, Exempt

Position Summary:
An integral member of the leadership team who provides administrative support with a deep understanding of the MAWSNV mission and a desire to grow with the organization.

--- Knowledge of office administrative practices and procedures.
--- High school graduation or G.E.D. equivalent required. Post-secondary degree preferred. Minimum five years' experience supporting C-level executives.
--- Excellent verbal and written skills.
--- Proficient in Microsoft Word, Excel and other office/administrative software.
--- Must be self-motivated, creative, detail-oriented, and excel in problem-solving skills.
--- Has the ability to prioritize and manage multiple responsibilities with minimal supervision.
--- Ability to deal with sensitive information with a high level of trust, tact, and confidentiality.
--- Excellent customer service skills with the proven ability to interact with diverse groups and work successfully in a collaborative, team-oriented environment.

--- The job operates in a professional, open space office environment using standard office equipment.
--- Remote work possible after successful completion of introductory period.
--- There is a high probability of glitter encroachment on personal items at your workstation
--- Working knowledge of Connect 4, Candyland, and Chutes and Ladders required.

--- Maintains the CEO's calendar; coordinates, arranges and confirms meetings; arranges for meeting room setup and refreshments; screens requests for appointments; schedules the use of meeting rooms; anticipates and monitors chapter and national deadlines that require the CEO's attention.
--- Represents the CEO by maintaining a professional demeanor and appearance and safeguarding confidential information while being the face of MAWSNV as needed at functions on behalf of the CEO.
--- Maintains CEO contacts in customer relationship database and Outlook.
--- Creates bi-monthly CEO credit card expense reports and seeks board chair approval monthly.
--- Proofreads and checks typed and other materials for accuracy, completeness, and compliance with MAWSNV standards, policies, and procedures.
--- Coordinates quarterly off-site strategy sessions for senior leadership team including securing meeting venue, travel arrangements for strategy coach (as needed), food & beverages.
--- Prepares travel requests; makes and confirms travel and other arrangements for conferences and business trips; types itineraries; compiles expense reports; and prepares post-travel memoranda.
--- Interacts with all levels of the organization - donors, volunteers, news media, and the National office, on behalf of and as directed by the CEO.
--- Works independently and within a team on ongoing and one-time special projects.
--- Serves as the internal communications liaison - gathering and distributing information to various constituencies (Committees, Board of Directors, volunteers, and staff). Maintains relevant updates as distributed through the National office (Daily Wish, Policy Changes, etc.).
--- Manages all social media platforms for CEO.
--- Maintains board member information access; prepares, proofreads, and modifies materials for board meetings; maintains files of agenda items; prepares, assembles, and coordinates the distribution of supporting agenda materials.
--- Prepares all aspects of executing board and committee meetings.
--- Assists in donor, volunteer, and wish child recognition processes via thank you notes and donor correspondence.
--- Supports the CEO in executing stewardship events involving donors and top volunteers and board members at The Wishing Place or off-site locations.
--- Responsible for creating and maintaining the Wishfully Ever After program for wish alumni, families, and donors to maintain contact and continued support of Make-A-Wish Southern Nevada
--- Provides administrative and other support for Senior Leadership Team as needed.

Keywords: Make-A-Wish Foundation of Southern Nevada, Las Vegas , Executive Associate, Other , Las Vegas, Nevada

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