*REVISED* Sales & Conference Housing Coordinator, Student Union and Event Services

Company: University of Nevada, Las Vegas
Location: Las Vegas
Posted on: January 24, 2023

Job Description:

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:

* Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
* Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
* Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu.

Job Description

The University of Nevada, Las Vegas invites applications for Sales & Conference Housing Coordinator, Student Union and Event Services [R0134041]

ROLE of the POSITION

This position exists to provide operational oversight, management, marketing and leadership for the Conference Housing Program. It supports Student Union and Event Services (SUES) events, sales and outreach to external clients particularly those in conference housing; and leadership through recruitment and marketing for the summer intern housing program for SUES.

This position is responsible for arranging on-campus overnight guest accommodations which include summer Group Accommodations in traditional residence hall rooms. Responsibilities include, but are not limited to:

* Monitoring daily operations and functions to ensure compliance with department, facility and University policies and procedures
* Recruiting, training, supervising and evaluating student staff working Conference Housing front desk operations; managing inventory; preparing rooms and ensuring positive guest interactions
* Ensuring efficient Conference Housing front desk operations and room preparations during guest overnight stays including the check-in and check-out process
* Assisting with pre- and post-event details, during conference operation meetings to meet client expectations and operational obligations
* Facilitate and organize meetings with UNLV constituent groups to orchestrate smooth transitions to and from the summer conference operations
* Partner with SUES staff for marketing and promotion for conference housing operations, including the outreach to businesses and organizations and creating a comprehensive marketing program in conjunction with other SUES staff
* Working with SUES staff to increase occupancy of summer conference housing operations
* Promoting the increase of revenues through high volume stays and the addition of value-added services
* Providing 24-hours a day, 7-days a week emergency on-call response including holidays and closure periods
* Optimizing space utilization in meeting and Conference Housing facilities
* Providing tours to potential clients and answer questions regarding bookable spaces and services provided by SUES
* Initiating and negotiating Full Service Contracts for Conference Housing clients and external clients
* Initiating and maintaining contact with group sponsors; negotiating and monitoring conference/event contracts, in particular, high profile and multi-service contracts
* Scheduling and conducting pre-event meetings when necessary
* Pre-event and on-site event management including coordination efforts between various UNLV service providers, including running stake-holder meetings and major event forecasting reports
* Provide complete "one stop" event management services at the highest level of customer service including contract initiation.
* Provide support and details for conference housing groups including rooming information, logistics, campus meals and corresponding event logistics.
* Ensure billing and financial wrap-up following the events completion.
* As a part of the Full Service Contract, negotiate food and beverage needs in partnership with on-campus food service provider

During the summer term (traditionally mid-May through mid-August), this position is responsible for the direct supervision of 15-30 Conference Operations student staff and one (1) Graduate Assistant. During the summer season, this position will serve as the liaison between Housing & Residential Life facilities, contracted housing, contracted custodial services and Student Life Maintenance for the residence halls to ensure safe, clean and well-maintained guest rooms are provided to clients.

During the peak of the coordination process for the Conference Housing Program, (traditionally between mid-February until the end of September), this role serves as a Sales Coordinator specifically for clients who are seeking conference housing at UNLV. During that time frame events that do not require overnight accommodations are not assigned to this position.

Weekend and evening work required as necessary.

Student Union & Event Services and UNLV Student Life are firmly committed to creating and maintaining an environment that is diverse, inclusive and welcoming for all people. This reflects our commitment and journey towards bringing multiple perspectives to our community; supporting our students, staff, and guests; bringing equity into society and embracing new ideas.

MINIMUM QUALIFICATIONS

This position requires a Bachelors Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 2 years' experience in conference housing, hospitality, and/or event sales/marketing or related field.

PREFERRED QUALIFICATIONS

Master's Degree in Higher Education; Business; Marketing or related field. Experience with supervision.

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

SALARY RANGE

Salary competitive with those at similarly situated institutions.

BENEFITS OF WORKING AT UNLV

* Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays
* Excellent health insurance including medical, dental and vision
* No state income tax
* Comprehensive retirement plans and voluntary benefits programs
* Tuition discounts at Nevada System of Higher Education (NSHE) schools
* Tuition discounts for spouses, domestic partners, and dependents

PERKS

* Flexible work schedule (depending on your department)
* Employee recognition and appreciation programs
* Personal and professional development opportunities
* UNLV athletics ticket discounts
* Statewide employee purchase program discounts
* RebelCard discounts on and off campus
* Wellness programming for all UNLV faculty and staff at no cost
* Opportunity for career advancements to leadership roles

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates' materials will begin on January 31, 2023.

Materials should be addressed to Kierstin Dimmick, Search Committee Chair, and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu.

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, "R0134041" in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.

Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEOGRY

Administrative Faculty

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates' materials will begin on December 30, 2022.

Materials should be addressed to Kierstin Dimmick, Search Committee Chair, and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu.

Posting Close Date

05/31/2023

Note to Applicant

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Recruitments that provide a work schedule are subject to change based on organizational needs.

Keywords: University of Nevada, Las Vegas, Las Vegas , *REVISED* Sales & Conference Housing Coordinator, Student Union and Event Services, Other , Las Vegas, Nevada