Compliance Associate

Company: Outer Banks Capital, Inc.
Location: Las Vegas
Posted on: March 17, 2023

Job Description:

This position is responsible for managing the inspection and compliance process for assigned properties. Review violation photos and content of notices to verify for accuracy before processing notices to owners. Communicate with the Community Manager, General Manager, or other applicable staff and personnel, as needed, for any special instructions that may pertain to a specific community. Monitor and escalate violations through the applicable letter process including hearings, hearing responses, and fine posting.
General Job Duties include but are not limited to:

• -Perform inspection for all assigned properties at least once per month
• -Perform additional inspections, as needed, or requested
• Review inspections for accuracy and proper verbiage, prior to finalizing inspection and submitting to be communicated to owners.
• Responsible to input or update the compliance verbiage in compliance software based on the Association's governing documents
• Generate noncompliance (violation) notices within 48 hours of inspection date.
• Ensure letters are mailed to the appropriate addresses within 48 hours of inspection date. Mailing must go to both the onsite address and offsite address to comply with NRS116.
• Complete Hearing Outcome letters and impose fines based on executive session meeting minutes from the Board or Committee (one time fine, weekly, monthly, per occurrence)
• Impose fines based on hearing outcome, if weekly, monthly or per occurrence, ensure new photos are secured and uploaded into system to confirm noncompliant as well as ensure defendable
• Verify the hearing details are accurate in the system prior to escalating violation notices to a hearing status
• Must respond to all emails and voicemail messages within 24-hours of receipt
• It is necessary to follow up with residents in a timely manner to avoid frustrations
• Develop schedule of property compliance inspections with General Manage in an efficient manner, i.e. geographic areas where multiple W360 properties are located
• Inspect interior and exterior conditions of the common elements including:
  • Note exterior conditions, including lack of landscaping, lights/timers that may be out/not functioning properly
  • Check common area doors and gates including pool, pedestrian, parking, and entrance gates for proper functionality, including latches, closers, handles
  • Report on any items stored in common area hallways, lobbies, vestibules, stairwells, including door mats, bicycles, shoes, strollers. Report common area wall damage from things like moves, loading in of materials, wear and tear
  • Verify any interior light bulbs that may be out, along with extinguisher tags out of date.
  • Note any rules and architectural violations, based on the communities CC&R'
  • Report any buildup of items in storage areas, mechanical/meter rooms, trash container areas, etc.
  • Report should note:
    • Urgent/emergency items
    • All violations, including photos as evidence, noting date of violatio
    • Noting which violations have not yet been resolved by the end of the cure period including photos
    • Act as liaison with the Community Manager to help answer questions on any inspection items presented upon completion of the report.
    • Coordinate with GM and Community Manager to add inspection items and dates to association property to build history of items reported, completed, or deferred.Compensation & Benefits
      • Salary: $18 -per hour
      • Health, dental, and vision benefits goes live the first of the month after 30 days of employment.
      • 401(k) with up to 4% match after 60 days of employment.
      • Short-term and long-term disability at no cost to the employee.
      • Budget for training / professional development -EOE STATEMENT:We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. We celebrate and support diversity. Thank you for your interest in joining our Team. We are looking forward to receiving your resume. -
        -*Disability Notice: - Disclosure is divulging or giving out personal information about a disability. It is important for the employee to provide information about the nature of the disability, the limitations involved, and how the disability affects the ability to learn and /or perform the job effectively. The employer has a right to know if a disability is involved when an employee asks for accommodations. - Deciding if, when, and how to share disability-related information with a prospective or current employer can be overwhelming but we ask to please request a required accommodation prior to your first date of work. *Please note, a doctor's note may be requested by Human Resources, depending on the accommodation being requested, on a case-by-case basis.Powered by JazzHR

Keywords: Outer Banks Capital, Inc., Las Vegas , Compliance Associate, Other , Las Vegas, Nevada