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Accounts Payable Coordinator

Company: Viad Corp.
Location: Las Vegas
Posted on: June 15, 2019

Job Description:

OverviewWE BRING THE "WOW"!

ARE YOU READY TO BE A "WOW" MAKER?

GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world - think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement - and every detail in between - we bring brands to life!

Our mission is to create memorable event experiences, and we count on our talented employees around the world help us do it. We are looking for team members who can dream up the impossible and deliver it.

Videos:

Wow I Didn't Know GES Did That: https://www.youtube.com/embed/Mh6q13ji8Hw

Epic Events by GES: https://www.youtube.com/embed/ZOfYAWqTqa8

Ultimate Retail Experiences: https://www.youtube.com/embed/tKx3SKwPWKA

Job Overview:

The Accounts Payable Coordinator is responsible for reconciling vendor invoices to purchase orders to ensure the timely payment to vendors. The Accounts Payable Coordinator also works to ensure that vendor accounts are maintained up-to-date to avoid being put on 'no-service'. The Accounts Payable Coordinator communicates with multiple GES departments and colleagues to ensure that the payments are accurate and proper. The Accounts Payable Coordinator is also responsible for maintaining a professional and effective relationships with his/her vendor contacts. The coordinator must be able to work on multiple accounts at once while also handling last-minute requests with ease to avoid service disruptions.Responsibilities




  • Work effectively utilizing multiple systems including workflow, ERP systems and legacy systems and must work effectively in a paperless environment.

  • Identifies process opportunities within AP process such as configuring workflow as needed for automated approved vendors
  • Investigates and resolves problems associated with processing of invoices and purchase orders working with requisitioners and buyers as needed
  • Analyses vendor invoice issues and process improvement opportunities working with vendors and the purchasing team
  • Accurate and manual entry of invoices as needed including check requests

  • Complete and resolve vendor account reconciliations from vendor statements
  • Receives, researches and resolves internal and external inquiries concerning invoice/payment status including communicating resolution
  • Prioritize invoices according to cash discount potential and payment terms
  • Audits and analyzes expense reports and communicates findings as needed
  • Assists in 1099 vendor maintenance
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Perform duties in compliances with GES policies, procedures and regulations

  • Participate in corporate initiatives related to major systems automation and process improvements
  • Develop/maintain professional relationships with your unit/team, Operations, Sales, Corporate, accounting and other departments
  • Perform other duties as assigned


    Qualifications




    • Minimum 2 years Accounts Payable experience required
    • 1 Year Industry Experience highly preferred
    • Experience working in a paperless environment is preferred
    • Experience verifying and processing expense reports and credit card statements is preferred
    • Minimum 2 Years PC Skills required with MS-Office including intermediate level proficiency in Excel, Word and Outlook Email


      Work Environment




      • Office environment, less than 5% travel, rotation schedules to include some weekends

        Benefits:

        Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:



        • Competitive salaries
        • 401K with company match

        • Healthcare/vision/dental insurance
        • Wellness benefits
        • Career development program
        • Tuition reimbursement program

        • Employee assistance program

        • Vacation time
        • Community involvement opportunities
        • Team activities

          And much more------



          • Office environment
          • Flexibility with work schedule (required to change shifts and work days as business needs dictate)
          • Flexibility with work hours (must be able to work overtime as business needs dictate)

            #GLDR

            #LI-123

            #HP-123EEO InformationEqual Opportunity Employer, including vets and disability.

            Apply Now!

Keywords: Viad Corp., Las Vegas , Accounts Payable Coordinator, Other , Las Vegas, Nevada

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