Accounts Receivable Specialist

Company: ACCO Engineered Systems
Location: Las Vegas
Posted on: May 27, 2023

Job Description:

Job Description

General Job Description:

To support maintenance of the highest possible quality of accounts receivable, by fully utilizing available resources to provide accurate and timely information to all internal and external clients. The Accounts Receivable Specialist will also provide support and assistance in credit and collections as needed.

Supervises: None

Essential Duties & Responsibilities

• Responsible for correctly posting of all deposits both manual checks and Wires, ACH, credit cards, etc.
• Ensure deposits are timely and accurately posted to the correct GL Accounts and total to the penny for each account daily.
• Ensure there are no Unposted or Unapplied payments.
• Responsible for providing a detailed batch review in JDE for every batch posting of deposits.
• Filing of all payments to the specific job files, so that payments can be viewed by Collectors, etc.
• Ensure all batches are sent into GL for Final posting, once verified all coding and values are correct.
• Reconciliation of assigned customer accounts with balances, collection of Invoices, submitting adjustments to correct billing errors. Communicate with the customer to request information, and collect outstanding balances.
• Report on reconciliation and collection status for assigned accounts and take an active role in developing relationships with customers to facilitate the collections process.
• Provide assistance/backup for department Cash Application Specialist. This includes daily check deposits, ACH deposits, processing of credit card payments and month end reporting.
• Additional duties as assigned.
  Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.):
  
  • High School Diploma or Equivalent required
  • Requires complete understanding and the ability to perform all essential job functions of a Claims & Cash Analyst, including reconciliation and collection of assigned accounts.
  • Must have detailed knowledge of invoicing, writing up all types of billing adjustments.
    • Ability to research customer claims, disputes and problem situations and utilize investigative skills to analyze Invoice disputes and internal documentation to resolve claims as appropriate.
    • Ability to resolve problems and be proactive.
    • Excellent oral and written communication skills for both internal and external communication.
    • Must be analytical, detailed oriented, a self-starter, highly organized, highly accurate, flexible and a team player.
    • Experience in MS Excel, Word, and proficient in typing and 10-key by touch.
    • Must be able to manipulate data in a heavy volume spreadsheet environment.
    • Ability to work in fast-paced environment and able to meet deadlines with an attention to detail.
    • Must be able to negotiate successfully with customers, establishing a positive rapport, with a relationship that facilitates the collection process.
    • Must have the ability to diffuse difficult situations and conduct self in a professional and non-threatening manner.
      Additional Skills/Abilities Preferred, but Not Required:
      
      • Experience with Account Receivable and Customer Service software packages preferred.
      • Must have experience communicating effectively and tactfully with persons on all levels including their staff, in person, on the telephone, and in writing, regarding reconciliation and collection issues, systems, processes and procedures.
      • Must have the ability to pay close attention to detail and provide good written and oral instructions. This experience must include organizing, prioritizing, and scheduling work effectively.
      • BA/BS degree in accounting/business/finance/computer science/systems or related field highly recommended.
        ACCO Competencies:
        
        • Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
        • Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
        • Insight: The ability to gather and make sense of information that suggests new possibilities.
        • Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
        • Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
        • Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
        • Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility, and shows personal humility.
        • Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
        • Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.
          
          Physical Requirements:
          
          (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
          
          • The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
          • Specific vision abilities required by this job include Close vision and Distance vision.
          • While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
          • The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers).
          • The employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.
            Hours: This is a non-exempt position from Monday through Friday. Work hours begin and end between 7:00 am and 5:00 pm with one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary per business needs.
            
            Travel: 0 -5% of the time to and from the primary office to regional branch offices.
            
            #ACCO
            
            About Us
            
            Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant...ACCO can design, build, install, and maintain a mechanical system to meet your needs.
            
            Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team.
            
            What's great about working at ACCO is that we're a big enough company to be the leader in HVAC mechanical contracting in California and the Southwest U.S., but as a 100% employee-owned ESOP, we're a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years! Together, the employees of ACCO are comprised of intelligent, dedicated, and entrepreneurial team members who put customers first and enjoy what they do.
            
            ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.
            
            We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.
            
            Equal Employment Opportunity is The Law. - Pay Transparency Nondiscrimination Provision
            
            ACCO will consider qualified applicants with criminal histories for employment.

Keywords: ACCO Engineered Systems, Las Vegas , Accounts Receivable Specialist, Professions , Las Vegas, Nevada